Invited speakers for the Joint Congress of ESPE and ESE
Welcome to the Joint Congress of ESPE and ESE 2025 Speaker Toolkit.
Please find information on the format of the Congress and what to expect below. In addition, please download your Conflict of Interest template slide that needs to be included in your presentation.
We kindly ask that presentations remain focused on the scientific and educational content relevant to the event.
To ensure a positive and inclusive environment for all attendees, we request that presentations refrain from including political statements or content not directly related to the session’s topic. Thank you for your understanding and cooperation in maintaining a constructive and respectful atmosphere.
Important notice: Flight/travel bookings for the Joint Congress of ESPE and ESE 2025 are offered through our travel partner Flightcentre in the UK.
The same goes for accommodation bookings: a FAKE Reservation Service is trying to SCAM attendees and faculty! If you received emails from travelhosting co uk, Dynamix Business Services etc. please be careful!
The email asks about arrival and departure dates and offers a hotel booking asking for credit card details. Please, ignore these emails and do not reply nor click on any link in the email. Accommodation for our faculty is arranged by the congress and can be booked by speakers through following a link given on the confirmation page of the speaker registration.
If, after reading the below, you have any questions, please contact us.
Congress Format
The Joint Congress of ESPE and ESE 2025 is a hybrid Congress, giving participants the opportunity to attend either in person or @HOME:
- Delegates attend in person in Copenhagen, Denmark – with the ability to ask questions from the audience as usual
- Delegates will also have access to all of the recorded sessions as soon as available after each session through the on demand Congress platform.
- Delegates can view selected talks live streamed in real-time, plus all sessions will be recorded and made available to them via the on demand Congress platform as soon as they are available after each session.
- The following sessions will be live streamed:
- Opening Ceremony
- Closing Ceremony
- All Plenary Lectures
- All Award Lectures
- All Symposia
For sessions that are not live streamed, we will be inviting @HOME delegates to submit questions to speakers on the platform for up to two weeks after the Congress has taken place. If you are speaking in a session that is not live streamed, we would ask you to log back into the platform during these two weeks to answer these questions.
During our live-streamed sessions, we offer a dynamic and interactive experience for both In Person and @HOME delegates. In Person delegates can ask questions using the microphones in the room, while @HOME participants have the opportunity to ask questions live via the Congress platform, engaging directly with our speakers.
To facilitate this, the session Chair will be equipped with a device that allows them to view and curate questions submitted by our @HOME audience. This ensures that even remote participants can actively contribute to the discussion. The session chair will then present these questions to the speakers in real time, allowing for a lively and inclusive Q&A session.
Delegates are encouraged to take advantage of this feature to enhance their session experience and engage in meaningful dialogue with our expert speakers.
Preparing your presentation
You should prepare your presentation in PowerPoint using 16:9 ratio. The Conflict of Interest slide below must be completed and inserted into your presentation as slide 2.
You will have received an email from us with details on how to register. By following the steps outlined in the second speaker letter email, you also consent for your presentation to be available to @HOME delegates. If you do not want your presentation to be available, please email us to let us know.
If you have any questions about registration please email [email protected]
Managing your profile and uploading your presentation what you need to do
You will need to log into the M-anage system using this link. This platform is where you will manage your speaker profile and presentation details. You will have received an email from [email protected] letting you know that an account has been created on your behalf. If you have followed the instructions in this email you will have an account setup already. Please login to this account. If you have missed this email, or you have not setup your account yet, please click on this link and click on the ‘Login’ button and then the ‘Forgot Password’ Button. Please proceed to setup a new password and follow on screen instructions to login to your account.
In the M-anage system, you’ll find the option to upload your professional biography and a photo. For this, please click on the ‘Profile Photo’ and ‘Biography’ buttons and follow the instructions. Your biography should succinctly highlight your professional background, expertise, and any notable achievements and should be a maximum of 250 words. For the photo, select a professional headshot that represents you in a professional context.
Speaker Abstract:
In the M-anage system, you’ll find the option “Invitations”, where you can upload your speaker abstract after entering a short biography. Please provide a 250-300 word abstract of your talk in a traditional research summary format.
Please log in to your account in MANAGE and upload your abstract to your profile and send your key learning points via email to [email protected].
Key learning points:
A concise summary of what your talk explores, alters or challenges about current understanding of the topic.
Please provide 75-100 words presented as 4-5 bullet points.
After updating your biography and photo, the next step is to upload your presentation. The Presentation Upload Module will open approximately four weeks before the event where an email with detailed upload instructions will be sent to you.
Important Deadlines
Photo:
Please add a high resolution photo of yourself to your profile (JPEG, minimum 300 dpi).
Biography:
Please add a 200-500 words biography directly to your account on the Manage platform.
Twitter handle:
If you have a twitter handle and would like to share it.
Please log into your account in MANAGE and add the above mentioned information directly to your profile.
If you have any issues uploading the elements to the MANAGE platform please contact us at [email protected].
Speaker Abstract:
In the M-anage system, you’ll find the option “Invitations”, where you can upload your speaker abstract after entering a short biography. Please provide a 250-300 word abstract of your talk in a traditional research summary format.
Please log in to your account in MANAGE and upload your abstract to your profile and send your key learning points via email to [email protected].
Key learning points:
A concise summary of what your talk explores, alters or challenges about current understanding of the topic.
Please provide 75-100 words presented as 4-5 bullet points.
Handbook Content:
Please submit your content for the Meet the Expert Session Handbook along with a copy of your slides.
The Handbook will be available to all participants of the conference and will be accessible via the Congress Bag Wall (onsite & online).
Please use the word template below and find detailed information to submit your content included.
Template Clinical Science Template Basic Science
Please click on the template above to download the word document.
Meet the Expert slides or handout:
Please provide a combination of your slides or a simple PDF document as your handout.
Please send your Meet the Expert Handout via email to [email protected].
Onsite support
Our Speaker Preview Room is a dedicated space available onsite for all speakers – the Speaker Preview Room is room 6 on 1st floor next to hall E. This area is designed to provide you with the opportunity to review and fine-tune your presentations before going live. Whether it’s last-minute changes, a quick run-through, or any technical adjustments, the Speaker Preview Room is set up to meet your needs.
In this space, you’ll also have access to a team member who can assist you throughout the process. They are there to offer help with your presentation, answer any questions, and ensure everything runs smoothly for your session.
When it’s time to deliver your presentation, rest assured that everything will be set up for you. Your presentation slides will be pre-uploaded and ready to go. In the session room speakers will then need to click on their presentation on-screen to commence and enter the name of the Chair/Chairs, there will be someone to help with this.
To smoothly navigate through your slide deck, you will be provided with a clicking device. This tool allows you to effortlessly advance your slides at your own pace as you deliver your session. We recommend familiarising yourself with the clicking device beforehand to ensure comfort and ease during your presentation. Our team will be on hand to assist with any questions or technical support you may need – the team within the Speaker Preview Room will brief you on the slide navigation system and you will receive a brief demo of the equipment beforehand.
Travel allowances*
Please take note of the below listed travel allowances:
Europe and Israel
- €450 per return-trip
Africa, east coast of the USA and Canada, the Gulf Countries
- €700 per return-trip
Asia, west coast of the USA and Canada
- €1.250 per return-trip
New Zealand, Japan, Australia, South America
- €1.500 per return-trip
Please find the full travel and expenses policy here:
*Only applicable for speakers of the main Congress.
Thank you for speaking at the Joint Congress of ESPE and ESE 2025.
We look forward to seeing you in Copenhagen!
Any further questions?
