Invited speakers for the Joint Congress of ESPE and ESE
Welcome to the Joint Congress of ESPE and ESE 2025 Speaker Toolkit.
Please find information on the format of the Congress and what to expect below. In addition, please download your Conflict of Interest template slide that needs to be included in your presentation.
If, after reading the below, you have any questions, please contact us.
Congress Format
The Joint Congress of ESPE and ESE 2025 is a hybrid Congress, giving participants the opportunity to attend either in person or @HOME:
- Delegates attend In Person in Copenhagen, Denmark – with the ability to ask questions from the audience as usual
- Delegates will also have access to all of the recorded sessions as soon as available after each session through ESPE-ESE On Demand
- Delegates can view selected talks live streamed in real-time, plus all sessions will be recorded and made available to them via ESPE-ESE On Demand as soon as they are available after each session.
- The following sessions will be live streamed:
- Opening Ceremony
- Closing Ceremony
- Plenary Lectures
- Award Lectures
- Symposia
For sessions that are not live streamed, we will be inviting @HOME delegates to submit questions to speakers on the platform for up to two weeks after the Congress has taken place. If you are speaking in a session that is not live streamed, we would ask you to log back into the platform during these two weeks to answer these questions.
During our live-streamed sessions, we offer a dynamic and interactive experience for both In Person and @HOME delegates. In Person delegates can ask questions using the microphones in the room, while @HOME participants have the opportunity to ask questions live via the Congress platform, engaging directly with our speakers.
To facilitate this, the session Chair will be equipped with a device that allows them to view and curate questions submitted by our @HOME audience. This ensures that even remote participants can actively contribute to the discussion. The session chair will then present these questions to the speakers in real-time, allowing for a lively and inclusive Q&A session.
Delegates are encouraged to take advantage of this feature to enhance their session experience and engage in meaningful dialogue with our expert speakers.
Preparing your presentation
You should prepare your presentation in PowerPoint using 16:9 ratio. The Conflict of Interest slide below must be completed and inserted into your presentation as slide 2.
You will have received an email from us with details on how to register. By following the steps outlined in the second speaker letter email, you also consent for your presentation to be available to @HOME delegates. If you do not want your presentation to be available, please email us to let us know.
Managing your profile and uploading your presentation what you need to do
You will need to log into the M-anage system using the link provided to register for the Congress. This platform is where you will manage your speaker profile and presentation details.
In the M-anage system, you’ll find the option to upload your professional biography and a photo. Your biography should succinctly highlight your professional background, expertise, and any notable achievements. For the photo, select a professional headshot that represents you in a professional context.
This information is crucial as it introduces you to our audience and adds a personalised aspect to your presentation.
After updating your biography and photo, the next step is to upload your presentation. The Presentation Upload Module will be normally be activated four weeks before the event commences – please ensure that you upload your presentation onto the M-anage system within 3 hours of your session commencing. Use the guidelines and details provided in the Speaker Toolkit for crafting and formatting your presentation. The Toolkit offers valuable insights and tips to help you prepare effectively. You will also normally receive a dedicated instruction email four weeks prior to the event, with technical information regarding the presentation format and how to successfully upload it.
Important Deadlines
Photo:
Please add a high resolution photo of yourself to your profile (JPEG, minimum 300 dpi).
Biography:
Please add a 200-500 words biography directly to your account on the Manage platform.
Twitter Handle:
If you have a twitter handle and would like to share it.
Please log into your account in MANAGE and add the above mentioned information directly to your profile.
If you have any issues uploading the elements to the MANAGE platform please contact us at [email protected].
Key learning points:
A concise summary of what your talk explores, alters or challenges about current understanding of the topic.
Please provide 75-100 words presented as 4-5 bullet points.
Abstract:
Please provide a 250-300 word abstract of your talk in a traditional research summary format.
Please log in to your account in MANAGE and upload your abstract to your profile and send your key learning points via email to [email protected].
Meet the Expert Handout:
Please provide a combination of your slides or a simple PDF document as your handout.
Please send your Meet the Expert Handout via email to [email protected].
Handbook Content:
Please submit your content for the Meet the Expert Session Handbook along with a copy of your slides.
Please use the word template below and find detailed information to submit your content included.
Template Clinical Science Template Basic Science
Please click on the template above to download the word document.
Onsite support
Our Speaker Preview Room is a dedicated space available onsite for all speakers – the Speaker Preview Room is room 6 on 1st floor next to hall E. This area is designed to provide you with the opportunity to review and fine-tune your presentations before going live. Whether it’s last-minute changes, a quick run-through, or any technical adjustments, the Speaker Preview Room is set up to meet your needs.
In this space, you’ll also have access to a team member who can assist you throughout the process. They are there to offer help with your presentation, answer any questions, and ensure everything runs smoothly for your session.
When it’s time to deliver your presentation, rest assured that everything will be set up for you. Your presentation slides will be pre-uploaded and ready to go. In the session room speakers will then need to click on their presentation on-screen to commence and enter the name of the Chair/Chairs, there will be someone to help with this.
To smoothly navigate through your slide deck, you will be provided with a clicking device. This tool allows you to effortlessly advance your slides at your own pace as you deliver your session. We recommend familiarising yourself with the clicking device beforehand to ensure comfort and ease during your presentation. Our team will be on hand to assist with any questions or technical support you may need – the team within the Speaker Preview Room will brief you on the slide navigation system and you will receive a brief demo of the equipment beforehand.
Thank you for speaking at the Joint Congress of ESPE and ESE 2024.
We look forward to seeing you in Copenhagen!
Any questions left?
